top of page

Pecan Plantation Art Guild BY-LAWS




The name of this organization is Pecan Plantation Art Guild (PPAG), a not for profit organization located in Pecan Plantation, Granbury, Texas




The purpose of this organization is to support, promote and educate, and promote artists in the appreciation and enjoyment of art in our community.  Art is defined as any visual art considered to have been created primarily for aesthetic purposes, beauty and meaningfulness.




SECTION 1:  Members of this organization must be residents/members of Pecan Plantation, must take an active role in leadership and assume responsibilities in club events and activities.  Members of this organization shall be eighteen (18) years of age or older.




  • The annual dues shall be set by vote of the membership at the November meeting of PPAG. Dues for the next year are due by January 31 of each year. Dues are payable between November and the January 31 deadline. Dues collected for the next year's membership are to be set aside for the incoming board.

  • First time members joining after July 31 will pay adjusted dues at one-half the set dollar amount for that year. Dues are current for one calendar year; any dues not paid by January 31, that member will be dropped from the rolls. First time members joining after July 31 will pay adjusted dues at one-half the regular amount for the remainder of the year. New members shall enjoy all the privileges and responsibilities of regular membership. Returning members shall pay full dues regardless of when they rejoin.




SECTION 1:   Regular general membership meetings shall be held the second Tuesday of each month.  Board meetings will be set by the incoming board.


SECTION 2:  Special meetings may be called by the President, Executive Board, or upon request of ten (10) members, provided the membership has been duly notified of the meeting and its purpose via approved electronic communication at least 3 days prior to the special meeting.  No business, other than the business contained in this notice may be conducted at this meeting.


SECTION 3:  1/3 of the membership shall constitute a quorum until such time as the membership reaches 50 or more, at that time the quorum shall be one-fifth of the membership, both present and voting.  Absentee ballots will be accepted , but not counted as part of the quorum.  Absentee ballot may be downloaded via email or obtained through the President and submitted via electronic communication from an authorized PPAG website.  The completed absentee ballot must be delivered by the individual whose name appears on the ballot, one ballot per member.  These ballots MUST be in the hands of the President at least 24 hours prior to the meeting in which the voting will take place.


SECTION 4:  BOARD meetings shall be held monthly as determined by the incoming board.  Proper notice must be sent out to all membership which includes an agenda, time, and place the meetings will take place. Emergency meetings may be held to discuss and handle individual, time sensitive, issues.  These meetings must include at least 3 board members and results presented at the next general meeting. 




SECTION 1:  Elected officers shall be President, First Vice President, Second Vice president, Recording Secretary, Communications Secretary, Treasurer and Parliamentarian who is the past president.  If this individual cannot perform these duties, the President may appoint a Parliamentarian.


SECTION 2:  Vacant positions may be filled by the President with the approval of the Executive Board if such need occurs prior to the regularly scheduled election time at the end of the year. Elected officers are to perform the duties described in the PPAG By-Laws and (AND by parliamentary authority adopted by the PPAG) Job Descriptions.  Presidential authority to appoint officers is limited by ARTICLE VII, SECTION 3.




SECTION 1:  At the regular September meeting, the Nominating Committee, composed of 3 members, and chaired by the Parliamentarian, shall be announced.  The current President is not a member of this committee. 


SECTION 2:  The Nominating committee shall present a ballot of recommended officers at the October meeting and shall present one candidate for each office. Nominations may also be accepted from the floor.  For voting:

  • Quorum must be present

  • Ballot counters should cast their ballots at the same time that the assembly votes

  • No motion to adjourn can be accepted while voting and counting in progress

  • This is a majority vote, not the highest number of votes. If no one receives a majority, vote will be taken again


SECTION 3:  Officers elected shall assume their duties at the regular meeting in January.  If an elected officer resigns early in their tenure (within 60 days), a special election will be held to replace them


SECTION 4:  No member shall hold more than one elected office at a time, and no member shall be eligible to serve more than two consecutive terms in the same office.





SECTION 1:  The Executive  Board shall consist of the elected officers, appointed officers, and Parliamentarian


SECTION 2:  the Executive Board shall have general supervision of the affairs of PPAG between its business meetings, make recommendations to the PPAG, and shall perform such other duties as are specified in these by-laws.  The Board shall be under the authority of the PPAG and none of its acts shall conflict with PPAG.


SECTION 3:  The Executive Board shall meet monthly, at the time and place as agreed upon by the members of the Board.  Special meetings of the Board may be called by the President and shall be called upon notice (written) of request by any three members of the Board.  A majority of the Executive Board shall constitute a quorum.


SECTION 4:  Should a vacancy occur in any office listed in Section 1 of this Article, (other than that of President) the President, with the approval of the majority of the Executive Board, shall appoint a replacement for the remainder of the year. 


SECTION 5:  Should a vacancy occur in the office of the President; the First Vice President should be appointed Chair Pro Tem. 


SECTION 6:  Any business that may arise between regular meetings of the Guild, which cannot be postponed until the next regular meeting, may be acted on by the Executive Board, a quorum of the Board being present.





SECTION 1: The President shall preside over all meetings of the Guild and Executive Board and is the ex-officio member of all committees (with the exception of the Nominating Committee), and appoints officers as directed in ARTICLE VIII (SECTION 4)


SECTION 2:  The duties of the First Vice President are to assist the President in all matters and assume the necessary duties of the President in their absence of the President, keep a register of members and visitors attending the PPAG meetings.


SECTION 3: The duties of the Second Vice President (Art Curator) are to assist the President in all matters and assume the necessary duties of the President in the absence of the President and First Vice President.  This individual is to be the Liaison for all art events within the PPAG. The Second Vice President will plan and implement programs for all meetings in which a program is required as well as demos and workshops of interest to our membership.


SECTION 4:  The duties of the recording Secretary are to record the minutes of the regular and special meetings of the Guild and PPAG Board, to keep an accurate membership roll, maintain a current copy of the By-Laws in the files, and to perform all other duties incident to the office.  Recording Secretary will verify the presence of a quorum at all meetings.


SECTION 5:  The duties of the Communications Secretary are to conduct the general communications of the organization.  This includes all publications (i.e., Columns, Hood County News, Newsletter, web page, etc.).  This person shall perform all other duties as described in the job description.


SECTION 6:  The duties of the Treasurer are as follows:

  • Chair the budget and finance committee

  • Custodian of all funds and any valuables of the PPAG

  • Keep an accurate ledger account of all receipts and disbursements

  • Present a financial report at all regular and board meetings

  • Collect all dues

  • Keep an account of all paid members and report such to the First Vice Presidentand Secretary and communications Secretary.Current membership lists shall be furnished to committee chairpersons upon request

  • Pay bills as approved by the Board and membership.


SECTION 7:  The office of Parliamentarian is automatically filled by the former President unless this is not possible, in which case the Parliamentarian will be appointed by the President.  The role of Parliamentarian is advisory, non-voting, and neutral.  The Parliamentarian is to be completely familiar with the By-Laws of PPAG and should have access to the parliamentary authority of this organization.  The Parliamentarian has the same duty as the presiding officer to maintain a position of impartiality and therefore does not vote.




The Board shall provide for an independent audit of the Guild’s books to be performed annually at the end of each (fiscal) year.




The rules contained in the current edition of “Robert’s Rules of Order for Small Boards”  shall govern the PPAG in all cases to which they are applicable and in which they are not inconsistent with these By-Laws or any policies and procedures PPAG may adopt.




SECTION 1: Theses By-Laws may be amended at any regular meeting by a two-thirds majority vote of those present and voting, and by absentee ballot, a quorum, being present, provided a good faith effort has been made to notify the entire membership through email text or email to the addresses provided by the members.  Amendments will be presented at the meeting prior to the vote.  The Secretary must verify that a quorum is present.


SECTION 2:  Amendments to the By-Laws may be brought to the Parliamentarian via petition signed by no less than 10% of the membership.  The Parliamentarian will verify the petition and present it to the Executive board, where upon the board is required to notify the entire membership that an amendment to the By-Laws will be read at the next regular meeting and a vote will be taken at the following regular meeting.


SECTION 3:  By-Laws are to be reviewed annually for applicability to PPGA and to include technical and procedural changes.  Governing Rules should be established to limit constant By-Laws changes,

bottom of page